Alena Phongsavath
Minneapolis
Summary
Dynamic professional with proven expertise in office administration and event coordination, honed at the University of Minnesota and Ecolab. Excelled in managing complex logistics and enhancing operational efficiencies. Skilled in Microsoft Office Suite and adept at complex problem-solving, consistently delivering results beyond expectations.
Overview
4
4
years of professional experience
1
1
Certification
Work History
Administrative Assistant/Undergraduate Coordinator
University of Minnesota - GCD Department
11.2023 - Current
- Managed front office administration, including oversight of student workers, management of multiple calendar calendars for departmental events and department head scheduling, and coordinated mail delivery.
- Lead departmental events in collaboration with the Operations Manager and the Director of the Development Biology Center, coordinating event details and logistical planning for invited guests across the nation.
- Supported Undergraduate program course scheduling, enrollment, classroom logistics, and instructor needs.
Talent Acquisition Coordinator
Ecolab
03.2022 - 08.2023
- Managed administration processes for post-offer candidate contingencies using HRIS, including but not limited to: background screening, drug screens, and medical physicals, candidate follow-up to manage deadlines.
- Organized recruiting events by building itineraries, scheduling shipment of event supplies, scheduling, contacting venues, invoice tracking, email management, flight scheduling with CWT.
- Production of notes and powerpoints for high-level meetings and stakeholders.
Director of Communications
The Crispy Soul Podcast
01.2021 - 07.2021
- Management of CEO's calendar, company email, coordination of team meetings and creation of team meeting documents and notes including templates for future company use.
- Lead interview process of new employees in collaboration with CEO, managing interview schedules, candidate documentation and leading candidate interviews.
- Management of logistical planning for podcast shoots, including scheduling and guest preparations.
- Unpaid Internship
Education
Bachelor of Arts - Communications
University of Minnesota
Minneapolis, MN05-2020
Associate of Arts - Liberal Arts
Normandale Community College
Minneapolis, MN05-2018
Skills
- Microsoft Office Suite
- Google Workspace
- Graphic Design
- Office administration
Accomplishments
Managed coordination and development of Midwest K-pop Festival, a dance showcase and competition in collaboration and sponsorship with KBS Changwon K-pop World Festival (2021, 2022, 2023, 2024)
Certification
Graphic Design Certificate from NobleDesktop, New York State Department of Education
Languages
Korean
Professional Working
Timeline
Administrative Assistant/Undergraduate Coordinator
University of Minnesota - GCD Department
11.2023 - Current
Talent Acquisition Coordinator
Ecolab
03.2022 - 08.2023
Director of Communications
The Crispy Soul Podcast
01.2021 - 07.2021
Bachelor of Arts - Communications
University of Minnesota
Associate of Arts - Liberal Arts
Normandale Community College
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