Amy Zmuda
Columbia Heights
Summary
Accomplished Executive Administrative Assistant with over 15 years of experience supporting C-level executives. Skilled in managing complex calendars, coordinating high-stakes meetings, and preparing board materials to drive informed decision-making. Strong organizational and communication skills enhance productivity in fast-paced environments.
Overview
26
26
years of professional experience
Work History
Executive Associate II
SkyWater Technology, Inc.
10.2022 - Current
- Directly support CFO, CHRO, CRO, SVP Sales, Chief of Government Affairs
- Managed complex calendar for executives, optimizing time utilization.
- Executed Board Meetings and prepared materials, facilitating informed decision-making.
- Prepared materials for presentations and meetings.
- Coordinate travel arrangements and prepare itineraries as necessary.
- Planned and coordinated company events and meetings, ensuring seamless execution for executives.
- Provide Confidential Administrative Support
- Provided essential coverage for Administrative Support roles, maintaining workflow and efficiency.
- Complete special projects as necessary
Sales & Marketing Coordinator
Twin City Fan Companies
12.2018 - Current
- Organized and facilitated marketing events.
- Executed targeted mass email campaigns to representatives and customers to ensure timely dissemination of important information.
- Led sales meetings to align team objectives and strategies.
- Arranged accommodations, meals, training certificates, and transportation for representatives.
- Ensured the Access Representative database was current and organized for efficient access.
- Oversaw the company apparel website.
- Ensured the secure handling of confidential and non-routine information to protect privacy.
- Seminar Coordination – Initiate and coordinate registration Trainings
Office Administrator
Twin City Fan Companies
08.2017 - 12.2018
- Streamlined HR operations by providing direct support in recruitment and employee management.
- Managed information flow and call volume to enhance communication efficiency.
- Facilitated organizational support for approximately 275 employees to enhance workplace efficiency.
- Assist in all areas of Administrative work including data entry, receptionist duties, file organization, and research and development
- Sorted and distributed mail, prioritizing urgent correspondence.
- Type and design general correspondences, memos, charts, tables, graphs, business plans, etc.
- Handle confidential and non-routine information
- Organize and arrange travel for management and staff
- Review and disbursement of daily invoicing and customer account statements
- Manage vendor relations with Coffee/Food vendors
Executive Administrative Assistant
Equus Computer Systems
10.2011 - 08.2017
- Directly support CEO, CFO, VP of Human Resources & Corporate Counsel
- Streamlined travel arrangements for executives and team members to enhance productivity.
- Update, plan, organize and coordinate company events and meetings for executives
- Supported 500 employees across multiple lines of business and locations, facilitating effective communication and resource allocation
- Assisted with administrative tasks including data entry, receptionist duties, file organization, and research and development to ensure smooth operations
- Maintained accurate distribution lists and organizational charts to facilitate efficient information sharing.
- Maintained spreadsheets of lease agreements & financial records
- Review and disbursement of daily invoicing and customer account statements
- Executed special projects aligned with company objectives, contributing to successful outcomes
Plant Services Coordinator
Berry Plastics
08.2000 - 10.2010
- Directly supported Plant Manager, Production Supervisor and Human Resources
- Direct team involvement with implementing procedures for ISO/AIB/SQF Standards for certification
- Liaised with customers on improvement efforts, facilitating implementation of feedback to enhance service quality
- Purchasing agent for Production Supervisor and Printing Department
- Organized travel logistics for management and staff, ensuring timely arrangements and compliance with company policies
- Managed the tracking and disbursement of petty cash
- Created spreadsheets and PowerPoint presentations for reporting purposes
Education
High School Diploma -
Blaine High School
Blaine, MN06-1993
Skills
- Executive support
- Project management
- Schedule management
- Logistics coordination
- Event coordination
- Data management
- Email management and proofreading
- Information organization
- Customer engagement
- Analytical thinking
- Team collaboration
Timeline
Executive Associate II
SkyWater Technology, Inc.
10.2022 - Current
Sales & Marketing Coordinator
Twin City Fan Companies
12.2018 - Current
Office Administrator
Twin City Fan Companies
08.2017 - 12.2018
Executive Administrative Assistant
Equus Computer Systems
10.2011 - 08.2017
Plant Services Coordinator
Berry Plastics
08.2000 - 10.2010
High School Diploma -
Blaine High School