Charlene Williams
Eden Prairie,MN
Summary
Experienced with planning and executing comprehensive project plans. Utilizes strong leadership and organizational skills to guide teams and ensure project milestones are met. Track record of implementing efficient processes and achieving project goals.
Overview
17
17
years of professional experience
Work History
Project Manager, Automation - Medical Life Science
ascential Medical Life Science
10.2022 - Current
- Successfully managed multiple projects simultaneously by prioritizing tasks according to urgency, resource availability, and alignment with organizational goals.
- Met project deadlines without sacrificing build quality or workplace safety.
- Established effective communication among team members for enhanced collaboration and successful project completion.
- Developed comprehensive project plans with clear timelines, milestones, and budget requirements, ensuring timely delivery of high-quality results.
- Delivered exceptional customer satisfaction by proactively addressing client concerns and meeting or exceeding expectations throughout the engagement process.
- Developed strong relationships with stakeholders through regular communication updates, fostering trust and confidence in the team''s ability to deliver results.
- Identified plans and resources required to meet project goals and objectives.
- Collaborated closely with senior management to align project objectives with strategic company initiatives, ensuring that efforts contributed to overall business growth.
- Coordinated with cross-functional teams to resolve project issues and mitigate risks.
- Monitored project performance to identify areas of improvement and make adjustments.
- Provided detailed project status updates to stakeholders and executive management.
- Managed risk assessments and implemented mitigation strategies to minimize potential issues during project execution.
- Coordinated material procurement and required services for projects within budget requirements.
- Effectively managed scope creep by establishing clear boundaries on requested changes while keeping projects aligned with original objectives and budgets.
- Implemented continuous improvement initiatives to optimize project outcomes while maintaining cost-effectiveness.
- Mentored junior team members in project management best practices to enhance their skills and contribute to better overall performance.
- Enhanced overall project success by conducting thorough post-project evaluations and incorporating lessons learned into future efforts.
- Oversaw implementation of new project management software, facilitating more efficient workflow and better project tracking.
- Maintained compliance with industry standards and regulations, conducting regular audits and updates to project practices.
- Streamlined project initiation processes, enabling quicker transition from planning to execution.
- Improved stakeholder satisfaction with detailed project updates and proactive issue resolution.
- Monitored progress against established goals, adjusting schedules and resources as needed to keep projects on track.
Project Manager, PMO
MGS Machine
06.2020 - 09.2022
- Manage 20-30 active projects at a time successfully by demonstrating proficient internal and external communications to project teams, as well as having a solid understanding of project scope schedule, budget and delivery needs
- Work with engineers and automation technicians to ensure all machinery meets technical & quality expectations
- Establish firm comprehension of customer specifications to ensure design, functionality and part requirements are adhered to
- Report forecasted budget performance to upper management on all assigned projects
- Work closely with mechanical and controls engineers to determine most critical projects, material tracking and costing
- Process and control change orders to hold accountability and avoid loss time on all projects
- Establish and keep current product configuration boards
- Created and developed several excel tools to automate budget & schedule information
- This allows project managers and upper management to focus on controlling the project scope, schedule & budget, instead of spending time managing information in different locations
- Plan, coordinate, and complete critical project tasks in accordance with company processes to support both customer and internal projects
- Work closely with teams to ensure all quality & validation expectations are met and meet both company and customer requirements
- Prepare estimates of billable hours for account executives and manage corresponding project workflow according to budget proposals
Project Coordinator
MGS Machine
05.2017 - 06.2020
- Improved efficiencies by developing reporting tools for cross functional departments to showcase resource & departmental capacity, overages or gaps saving cross functional teams over 100 hours annually of independent tracking
- Communicate departmental constraints to leadership to influence new hire initiatives
- Maintain accurate internal schedules for all current projects and Technical Service (Field Support) requirements
- Determine and report capacity constraints and expected resource utilization for all service-type departments within the company
- Present various scheduling options based on personnel, equipment, and material resource availability to maximize efficiency and maintain customer commitments
- Facilitated and managed the Scheduling Request Process
- Facilitated weekly Operations Production Meetings with operations and engineering to establish baseline milestone expectations and identify any deviations to milestone plans
- Prepared and distributed, weekly and monthly financial reports for PMO
Project Manager, PMO
rpi Consultants
09.2016 - 02.2017
- Developed closing process for PMO to better track and manage lessons learned and opportunities gained or lost
- Manage ticketing system for client issues
- Coordinated monthly work statements for client ticketing system
- Generated reports to track service lead agreement compliance of manage services clients
- Coordinated and monitored billable projects from initiation through delivery
- Prepared project status reports on project progress for all project managers in PMO
- Streamlined PMO practices from on-Boarding new clients to project close
- Completed Infor Deployment Methodology (IDM) Levels 1-4 Certified training in first two months of employment
Digital Media & Project Coordinator, Quality Assurance Specialist
Express Image
04.2013 - 09.2016
- Integrated new project management software to help track and manage project budgets, resources, milestones and deliverables, which increase productivity and enhance the use of internal and external resources
- Project manager for local trade show events to include securing spaces, designing booths, tracking budgets as well as serve as business representative during the show
- Collaborate with cross-functional teams to draft project schedules and plans
- Serve as the single point of contact for project scheduling and changes
- Draft action plans and lead meetings with department executives to review project status and proposed changes
- Work with engineering to design prototypes for testing
- Source and work with third parties to develop business relations and partnerships
- Collaborate with project sponsors to define project deliverables and monitor status of tasks
Senior Administrative Assistant
Cargill, Inc.
10.2007 - 04.2013
- Support to: Corporate Food Safety Vice President; (3) Food Safety Platform Leaders; (2) Food Safety Directors
- Coordinated and maintained five calendars, planned internal meetings and events using calendar management tools and managed complex domestic & International travel arrangements
- Expense report processing and management in compliance with travel management guidelines & policy
- Collect employee engagement and reviews from employees compile and share with the executive team and BOD to review
- Created complex scientific PowerPoint presentations from simple handwritten notes with minimal direction
- Designed complex flowcharts in Visio from simple direction that were published to scientific journals
- Responsible for high level corporate internal and external communications
- Organized and managed corporate charitable events to include donations in Spain and Canada
- Event and Meeting manager for Cargill's Corporate Food Safety Summit (Spain, Canada & Minneapolis)
- Sourced location, directed the planning, design, production, communication and management of overall program
- Responsible for event communication, shared budget report with stakeholders; risk management analysis; close project process; manage teams along with change and communication plans
- Managed 130+ global plants' certifications for HACCP & Halal
- Created and maintained a complex bi-annual report to summarize all plant standings that was presented to the CEO, Corporate Leadership Team, BOD and other senior level executives
- Web development, design and management of the Corporate Food Safety website
- Maintained and organized paper and electronic documents in compliance with Cargill's document retention policy for the entire Food Safety Team
- Distributed, analyzed and tracked numerous vendor invoices to check for accuracy and ensure payments were made within net terms
- Strong communication, customer service and organizational skills, contributed to the growth and development of the Food Safety Summit by 30% in two years
Associate Administrator / Area Manager
University of Minnesota
07.2007 - 10.2007
- Company Overview: CARLSON SCHOOL OF MANAGEMENT
- Prepare and oversee preparation of annual budgets for all Departments within External Relations
- Serve as the primary advisor and support to the Assistant Dean for all matters related to human resources within External Relations
- Oversee processes for External Relations budget, work with FSO and Payroll rep to manage expenditure and income, as well as reconciliation of year-end budget
- Track and submit expenses and reimbursements for the External Relations Department
- Analyze expenses and make recommendations to the assistant dean for cost savings
- Managing authority for 3 student employees to include hiring, evaluating, prioritizing projects, assigning work
- Manage purchasing of all departmental equipment and supplies, ensure proper equipment maintenance, and manage inventory in accordance with school policy including PDAs, computers, scanners etc
- Communicate policy and procedures to staff regarding travel, reimbursements, and purchasing
- Counsel unit managers on good financial stewardship
- Operate as signing authority on purchasing and payroll documents
- Internal controls: processing expenditures and examine employee's usage of University purchasing cards
- Coordinate all HR activities including search committees for the Institutional Advancement development officers and the marketing/communications staff
- CARLSON SCHOOL OF MANAGEMENT
Education
Bachelor of Science - Project Management
Capella University
Minneapolis, MN12-2012
Skills
- Project management
- Project planning and development
- Strategic planning
- Schedule management
- Client relations
- Stakeholder communications
- Work flow planning
- Advanced problem solving
- Budgeting and forecasting
- Risk management
- Document management
- Scope management
- Project scope
- Budget control
- Cross-functional collaboration
- Project scope analysis
- Data analysis
- Project closure
- Purchasing and procurement
- Agile methodology
- Forecasting
- Root-cause analysis
- Procedure development
Timeline
Project Manager, Automation - Medical Life Science
ascential Medical Life Science
10.2022 - Current
Project Manager, PMO
MGS Machine
06.2020 - 09.2022
Project Coordinator
MGS Machine
05.2017 - 06.2020
Project Manager, PMO
rpi Consultants
09.2016 - 02.2017
Digital Media & Project Coordinator, Quality Assurance Specialist
Express Image
04.2013 - 09.2016
Senior Administrative Assistant
Cargill, Inc.
10.2007 - 04.2013
Associate Administrator / Area Manager
University of Minnesota
07.2007 - 10.2007
Bachelor of Science - Project Management
Capella University
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