Judy Diederichs
Pierz
Summary
Dynamic Administrative Assistant with proven expertise at CHI/St. Gabriel’s Hospital in optimizing workflows and enhancing communication. Skilled in data entry and customer service, I excel at managing complex schedules and fostering professional relationships. Committed to improving office efficiency and supporting team success through effective organization and proactive problem-solving.
Experienced administrative professional prepared for this role with strong background in office management, scheduling, and communication. Skilled in handling multiple tasks efficiently, ensuring smooth operations, and supporting executive teams. Team collaboration and adaptability to changing needs drive consistent achievement of organizational goals. Known for reliability and fostering positive work environment.
Overview
17
17
years of professional experience
Work History
Administrative Assistant
CHI/St. Gabriel’s Hospital
Little Falls, MN
11.2024 - 03.2026
- Assisted in managing schedules and appointments for staff and department heads.
- Coordinated communication between departments to ensure efficient workflow.
- Maintained organized filing systems to enhance document retrieval processes.
- Supported inventory management by tracking office supplies and placing orders.
- Prepared meeting materials, including agendas and presentations, for team discussions.
- Welcomed visitors and directed them to appropriate departments or personnel.
- Utilized software systems for data entry and record-keeping tasks efficiently.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Optimized calendar management for executives by scheduling appointments strategically while considering priorities and minimizing conflicts.
Administrative Assistant
St.Cloud State University
St. Cloud, MN
03.2009 - 11.2024
- Facilitated onboarding processes for new employees through documentation preparation.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Assisted with human resources tasks such as updating employee files or submitting time-off requests per company policy guidelines.
- Organized office events such as holiday parties or team-building activities, promoting a positive company culture and boosting employee morale.
- Streamlined invoice processing procedures to ensure timely payment of vendors while minimizing errors in financial records.
- Managed expense reports for executive staff members, ensuring accurate documentation of spending for budgeting purposes.
- Facilitated cross-departmental communication, organizing meetings to discuss project progress and align objectives.
- Organized company events to enhance team cohesion, coordinating logistics and catering for over 50 participants.
- Supported recruitment processes, scheduling interviews and communicating with applicants to improve hiring timelines.
- Managed scheduling for executive team, balancing complex calendars to ensure optimal use of time.
- Contributed to policy updates, researching regulations to ensure company compliance.
- Streamlined office operations, implementing digital file management systems to reduce paper use and increase efficiency.
- Coordinated travel arrangements for staff, ensuring cost-effective and timely accommodations and transportation.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Assisted coworkers and staff members with special tasks on daily basis.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
- Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
- Assisted in managing schedules and appointments for staff and department heads.
- Coordinated communication between departments to ensure efficient workflow.
- Maintained organized filing systems to enhance document retrieval processes.
- Prepared meeting materials, including agendas and presentations, for team discussions.
Education
Associate of Arts - Graphic Design
St. Cloud Technical And Community College
Saint Cloud, MN06-1982
Skills
- Customer service
- Data entry
- Computer skills
- Office administration
- Administrative support
- Microsoft Word
- Time management
- Microsoft Excel
- File organization
- Microsoft outlook
- Customer and client relations
- Computer proficiency
- Filing
- Customer relations
- Clerical support
- Scheduling
- Strong problem solver
- Documentation and recordkeeping
- Microsoft Office Suite
- Office management
- Professional communication
- Database entry
- Scheduling and calendar management
- Excel spreadsheets
- Appointment scheduling
- Recordkeeping
- Verbal communication
- Data organization
- Records management
- Professional and mature
- Microsoft PowerPoint
- Multi-line phone systems
- Spreadsheet management
- Event coordination
- Meeting planning
Timeline
Administrative Assistant
CHI/St. Gabriel’s Hospital
11.2024 - 03.2026
Administrative Assistant
St.Cloud State University
03.2009 - 11.2024
Associate of Arts - Graphic Design
St. Cloud Technical And Community College