KHULAN Damdinjav
Ulaanbaatar
Summary
Dedicated and professional Procurement Specialist has efficient management of procurement activities under the project, maintaining transparency and accountability, and ensuring compliance with relevant regulations and requirements, especially in the context of a project associated with the World Bank and Public Procurement Law of Mongolia.
Results-oriented achiever with proven ability to exceed targets and drive success in fast-paced environments. Combines strategic thinking with hands-on experience to deliver impactful solutions and enhance organizational performance.
Equipped with strong problem-solving abilities, willingness to learn, and excellent communication skills. Poised to contribute to team success and achieve positive results. Ready to tackle new challenges and advance organizational objectives with dedication and enthusiasm.
Overview
21
21
years of professional experience
1
1
Certification
Work History
Senior Procurement Specialist
Ministry of Digital Development, Information and Communication of Mongolia
02.2024 - 04.2025
- Developed and implemented procurement policies that streamlined sourcing processes across departments using public procurement law and World Bank procurement regulation .
- According to the Public Transparency Law, insert all the required monthly, quarterly, and annual Procurement Progress Reports and Procurement Plans, contract awards, and other information to the Transparency information system in a timely manner (http://shilendans.gov.mn/);
- Coordinate the preparation of the Terms of Reference (TORs) and technical specifications for services/goods/works, in close collaboration with technical specialists and concerned stakeholders, and review the TORs from the procurement point of view
- Managed vendor relationships, ensuring compliance with contractual obligations and performance standards.
- Prepare procurement documents in accordance with the World Bank Standard Procurement Documents and obtain no objections from the World Bank;
- Identify sources and prepare notification of bidding opportunities through advertising as appropriate.
- Trained junior procurement staff on best practices in supplier evaluation and contract management.
- Collaborated with cross-functional teams to develop robust procurement strategies aligned with organizational goals.
- Streamlined bidding processes by creating standardized templates, improving response rates from potential suppliers.
- Negotiated long-term agreements with major suppliers that resulted in significant cost reductions over time without compromising quality or service levels.
- Negotiated contracts with suppliers to obtain favorable terms and pricing.
Procurement Specialist
Export Development Project, Ministry of Food, Agriculture and Light Industry
09.2022 - 12.2023
- Prepare procurement documents in accordance with the World Bank Standard Procurement Documents
- Develop and update the annual Procurement Plan for get approval from the Project Steering Committee and World Bank
- Use the Systematic Tracking of Exchanges in Procurement (STEP) system for submitting Procurement Plan to get reviewed and obtain final approval, recording procurement activities on daily basis, and uploading necessary procurement documents
- Insert of monthly procurement report, annual Procurement Plan, notification of awards, Declaration of no conflict of interest signed by the Evaluation Committee members and other relevant documents to the Transparency Information System (shilendans.gov.mn)
- Provide guidance and information to the Evaluation Committee members in the evaluation of bidding documents, technical proposals and EOIs in accordance with the World Bank Procurement Regulations
- Organize online and in-person meetings of Evaluation Committee and record Minutes of Meetings for documenting the meeting details.
- To prepare draft of the formal letters and ordinance of contract awards other relevant documents related to the project procurement.
- To prepare draft of the contracts for consulting service, non-consulting services, and other necessary amendments in accordance with the World Bank Procurement regulations.
- File and keep records of all procurement documents for Audit, MOFALI and World Bank.
- Handle tax exemption procedure for the importing Goods under the procurement contract, record and insert all necessary documents in the ODAMIS system to get approval from the MOFALI, MOF and Authority of Custom.
- Ensure all procurement activities are carried out in accordance with respective provisions in the Financing Agreement, World Bank’s Procurement Regulations and relevant Laws and regulations in Mongolia.
- Funded by the World Bank
Head of Procurement and Supply Department
Max Urgmu LLC, (Max Group)
02.2021 - 12.2021
- Assign the duties to procurement officers and managers daily
- Revise and maintain up-to-date status of procurement plan and submit revision
- Ensure all procurement activities are carried out in accordance with Procurement Guideline and Policy
- To prepare weekly/ monthly procurement cashflow plan and submit to Department of Finance
- To seek possibilities to reduce expenses and increase effectiveness by comparing bid proposals
- Prepare draft Invitation of Bids, bidding draft, Bid Evaluation Guide and goods contract for pre-review
- Work as member of management team and share participation on setting company strategy and structure and run the operation daily basis
- To negotiate and review sales contract, procurement contract, construction contract agreement
- To modify and finalize the contract
- To follow-up contract implementation or obligation
Procurement and Contract Manager
Max Urgmu LLC, (Max Group)
06.2019 - 01.2021
- Contract:
- To negotiate and review sales contract, procurement contract, construction contract agreement
- To prepare contract draft and process in ERP system to get reviewed by Finance and Law departments
- To follow-up contract implementation or obligation
- Procurement:
- Revise and maintain up-to-date status of procurement plan and submit revision
- Facilitate the appropriate distribution of goods procured, installation and use of procured equipment or machinery procured
- To seek possibilities to reduce expenses and increase effectiveness by comparing proposals
- Tender Document Preparation/Submission:
- Prepare draft Invitation of Bids, bidding draft, Bid Evaluation Guide and goods contract for pre-review
- Estimate the Tender Bond / Performance Bond and liaise with Finance Department for its arrangement as per the requirements of the tender.
- Check and submit tender documents through the Public Procurement System of Mongolia or due to Invitation of Tender.
Procurement Officer
MCS International LLC, Oyu Tolgoi, Central Heating Plant Expansion Project
06.2018 - 03.2019
- Responsible for procurement function for core project at OT, developing vendors and workflow efficiencies
- Carry out market surveys in relation to procurement of goods and consulting services
- Work with vendors’ quotations for item and services, quality, lead time, delivery services
- Process PR or PO in the ERP system and track the flow of procurement process until closed.
- Negotiate contract on behalf of their organization and ensure PO cohere to vendor sales agreement or contract
Project Admin/Procurement Officer
MCS International LLC, “Zamiin-Uud” 15MW Solar Power Plant Project
11.2017 - 06.2018
- Determine the required goods and materials for project construction work and do procurement due to Purchase Order and Purchase Requisition
- Review purchase orders, make analysis and prioritization due to urgency or frequency of use
- Process PR or PO in the ERP system and track the flow of procurement process until closed.
- Assisting in daily office administrative matters of office at project site and office in UB
- Responsible for preparing budget and expenses report due to monthly basis
Project Officer for the road project implemented by Loan of Kuwait Fund
Ministry of Road and Transportation, Mongolia
10.2012 - 08.2015
- Developing project introductions and data for the investors and government organizations
- Coordinate meeting, discussion or agenda for the Contractor, Employer (MRT)and Consultant companies
- Assisting in preparation of work plan and work completion report
- Work with Department of General Custom, Department charge of Foreign Workforce and Ministry of Finance due to project core function and progress.
Financial-Administrative Officer for the 6 road project funded by Asian Development Bank
Ministry of Road and Transportation, Mongolia
04.2012 - 10.2012
- Managing daily office administrative matters of 6 road projects
- Developing and managing budget related to trip, seminars and other activities
- Review purchase orders, make analysis and prioritization due to core function and needs of the road projects
- Responsible for office supply procurement, collect invoices of office rent, utility cost and daily expenses
- Preparing income and expense reports and manage accounting records and supporting documents for audit requirement
Business Development Centre Officer
Business Development Centre of Development Solutions NGO
10.2008 - 09.2011
- Manage and organize trainings for business clients and SMEs of Darkhan and Selenge branches` offices
- Coordinate with local government offices such as Tax office, Department of Social Insurance in Darkhan and Selenge province.
- Do monthly visit to the local office and do inspection on administrative and financial progress
- Preparing income and expenses report and transfer daily income via bank
- Prepare and review financial documents and reports
- Funded by USDA
Translator/Information Officer
CHF International Organization
08.2004 - 09.2008
- Verbal and written translation from English to Mongolian and Mongolian to English for foreign consultants and guest.
- Translating documents, training materials from English in to Mongolian and Mongolian into English
- Improving information database and provide clients with information
- Preparing information for website and internal information newsletter
- GER Initiative project funded by USDA
Education
Master of Economics - International Economic Cooperation
University of International Business and Economics
China01.2016
Master of Business Administration - undefined
South China University of Technology
China01.2015
Bachelor of Arts - Business Administration/Accounting
Institute of Management Development
01.2009
Bachelor of Arts - English Teacher/Translator
Mongolian Education University
01.2003
Skills
- Procurement strategies
- Contract negotiation
- Supplier management
- Cost reduction
- Policy development
- Regulatory compliance
- Cross-functional collaboration
- Document preparation
- Performance monitoring
- Procurement process improvement
- Negotiation expertise
- E-procurement systems
- Cost reduction strategies
- Cross-functional team leadership
- Spend analysis
- Budget planning
- Price negotiation
- Global sourcing
- Multitasking capacity
- Teamwork and collaboration
- Time management
- Procurement process
- Effective communication
- Adaptability and flexibility
- Verbal and written communication
Certification
- Public Procurement Certificate A3 Holder
- Certificate of Loan Disbursement Seminar
- Training for FIDIC Contracts
- Certificate of Green and Low Carbon Development+Digital Intelligent training, Shanghai China
LANGUAGES
Mongolian – Native
English – Fluent
Chinese - Basic
Timeline
Senior Procurement Specialist
Ministry of Digital Development, Information and Communication of Mongolia
02.2024 - 04.2025
Procurement Specialist
Export Development Project, Ministry of Food, Agriculture and Light Industry
09.2022 - 12.2023
Head of Procurement and Supply Department
Max Urgmu LLC, (Max Group)
02.2021 - 12.2021
Procurement and Contract Manager
Max Urgmu LLC, (Max Group)
06.2019 - 01.2021
Procurement Officer
MCS International LLC, Oyu Tolgoi, Central Heating Plant Expansion Project
06.2018 - 03.2019
Project Admin/Procurement Officer
MCS International LLC, “Zamiin-Uud” 15MW Solar Power Plant Project
11.2017 - 06.2018
Project Officer for the road project implemented by Loan of Kuwait Fund
Ministry of Road and Transportation, Mongolia
10.2012 - 08.2015
Financial-Administrative Officer for the 6 road project funded by Asian Development Bank
Ministry of Road and Transportation, Mongolia
04.2012 - 10.2012
Business Development Centre Officer
Business Development Centre of Development Solutions NGO
10.2008 - 09.2011
Translator/Information Officer
CHF International Organization
08.2004 - 09.2008
Master of Business Administration - undefined
South China University of Technology
Bachelor of Arts - Business Administration/Accounting
Institute of Management Development
Bachelor of Arts - English Teacher/Translator
Mongolian Education University
Master of Economics - International Economic Cooperation
University of International Business and Economics
AWARDS
“Best Information Officer 2007” at CHF International Organization., Certificate for Appreciation for “Unit-Tarialan direction 88km paved road project” at Ministry of Roads and Transportation, Zamiin-Uud 15MW Solar Power Plant Project Team received “Best Construction Project of 2018 at MCS Group”, “Best Manager 2020” Award at Max Urgmu LLC