Summary
Overview
Work History
Education
Skills
References
Timeline
Generic

Kimberly Wengenroth

Lakeville

Summary

Dynamic Executive Assistant with extensive experience at Timberland Partners, recognized for streamlining processes and boosting team efficiency. Achieved a monthly savings of 400 hours through effective event management and budget oversight. Strong analytical skills and leadership foster a proactive training and development environment. Proficient in Microsoft Office Suite and SAP systems.

Overview

18
18
years of professional experience

Work History

Executive Assistant to SVP of Property Management/Travel Manager

Timberland Partners
12.2019 - Current
  • Executed planning and execution of over 250 in-person, multi-day meetings and events.
  • Managed meeting and event budgets to ensure financial efficiency.
  • Provided insightful analysis on various performance data points.
  • Streamlined incentive, bonus, and audit processes, saving 400 team member hours monthly.
  • Contributed to development of new company KPIs, processes, and procedures.
  • Mentored and trained team members to enhance skillsets.
  • Organized executive schedules and coordinated meetings for team efficiency.
  • Handled travel arrangements to optimize itineraries and logistics.
  • Supported budget management through expense tracking and reporting.
  • Maintained company confidence and protected business operations by keeping sensitive information confidential.
  • Organized and managed complex calendar of appointments, meetings, and travel arrangements for executive team.
  • Conducted research and collected and analyzed data to prepare reports and documents.
  • Participated in frequent communication with other administrative team members, human resources and finance department on special projects and events.
  • Compiled meeting agendas and supportive materials ahead of meetings.
  • Supervised executive and management calendars while allocating tasks to administrative support team for smooth operational flow.
  • Designed PowerPoint presentations for monthly divisional meetings with top-level executives.
  • Updated and implemented administrative and executive support policy changes and monitored effects.

Executive Assistant to CEO, President & SVP

Robert Half
02.2019 - 12.2019
  • Organized complex calendars for executives, ensuring efficient scheduling of appointments and meetings.
  • Coordinated travel arrangements, including flights and accommodations, for seamless business trips.
  • Facilitated communication between executives and stakeholders to enhance operational flow.
  • Processed invoices and expense reports for timely reimbursement and effective budget management.
  • Maintained confidentiality of sensitive information, safeguarding company interests.
  • Monitored and responded to incoming emails promptly to address inquiries.
  • Prepared reports, presentations, and essential documents for executive staff as required.
  • Provided administrative support in drafting contracts, purchase orders, and necessary documentation.

Office Manager/Executive Assistant/Analyst

Pepsico/Frito-lay
06.2007 - 09.2018
  • Managed executive calendars and travel, both domestic and international, as well as private planes.
  • Accurately processed travel requests and expense reports.
  • Negotiated lease renewal, resulting in a reduction of total P&L cost over 5 years of 5%.
  • Led multiple office renovation projects, including developing the project plan, sourcing contractors, and ensuring all milestones were met on time and on budget.
  • As Office Manager, I was the first point of contact for IT issues and office equipment.
  • Managed office supplies and inventory for efficient daily operations.
  • Assisted in scheduling meetings and coordinating office events.
  • Handled incoming calls and directed inquiries to appropriate staff.
  • Processed invoices and managed expense reports for office budget tracking.
  • Implemented office procedures to enhance workflow efficiency and organization.
  • Tracked invoices and payments to ensure accuracy of accounts receivable and payable information.
  • Managed front desk operations including greeting visitors, answering questions or directing them to appropriate personnel.
  • Managed, scheduled and coordinated office functions and activities for employees.
  • Reviewed contracts for accuracy prior to signing off on behalf of the company.
  • Coordinated meetings, conferences, travel arrangements and department activities.
  • Analyzed data from various sources to identify trends and make recommendations for improvement.
  • Provided leadership, insight and mentoring to newly hired employees to supply knowledge of various company programs.
  • Trained employees on best practices and protocols while managing teams to maintain optimal productivity.
  • Maintained confidentiality while handling sensitive information and documents.
  • Provided administrative support in preparing contracts, invoices, purchase orders, and other documentation required for daily business activities.

Education

Bachelor of Science - Urban Planning & Region Studies, Non-profit Management

Minnesota State University Mankato

Associate Applied Science - Computer Applications and Business

Normandale Community College

Skills

  • Leadership and project management
  • Problem solving
  • Customer service and support
  • Analytical skills
  • Financial acumen
  • Resourcefulness
  • Quick thinking
  • Effective communication
  • Proactive approach
  • Training and development
  • Event planning and coordination
  • Time management
  • Organizational skills
  • Strategic planning and decision making
  • Microsoft Office Suite proficiency
  • Google Workspace proficiency
  • IRI software expertise
  • Power BI analytics
  • SharePoint collaboration
  • Business Objects reporting
  • SAP systems knowledge
  • Concur expense management
  • Adobe Creative Suite proficiency
  • GOTOwebinar facilitation
  • SmartSheet project tracking
  • Visio diagramming tools
  • Salesforce CRM expertise
  • WHOVA event management

References

References available upon request.

Timeline

Executive Assistant to SVP of Property Management/Travel Manager

Timberland Partners
12.2019 - Current

Executive Assistant to CEO, President & SVP

Robert Half
02.2019 - 12.2019

Office Manager/Executive Assistant/Analyst

Pepsico/Frito-lay
06.2007 - 09.2018

Bachelor of Science - Urban Planning & Region Studies, Non-profit Management

Minnesota State University Mankato

Associate Applied Science - Computer Applications and Business

Normandale Community College

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Kimberly Wengenroth