Kimberly Wengenroth
Lakeville
Summary
Dynamic Executive Assistant with extensive experience at Timberland Partners, recognized for streamlining processes and boosting team efficiency. Achieved a monthly savings of 400 hours through effective event management and budget oversight. Strong analytical skills and leadership foster a proactive training and development environment. Proficient in Microsoft Office Suite and SAP systems.
Overview
18
18
years of professional experience
Work History
Executive Assistant to SVP of Property Management/Travel Manager
Timberland Partners
12.2019 - Current
- Executed planning and execution of over 250 in-person, multi-day meetings and events.
- Managed meeting and event budgets to ensure financial efficiency.
- Provided insightful analysis on various performance data points.
- Streamlined incentive, bonus, and audit processes, saving 400 team member hours monthly.
- Contributed to development of new company KPIs, processes, and procedures.
- Mentored and trained team members to enhance skillsets.
- Organized executive schedules and coordinated meetings for team efficiency.
- Handled travel arrangements to optimize itineraries and logistics.
- Supported budget management through expense tracking and reporting.
- Maintained company confidence and protected business operations by keeping sensitive information confidential.
- Organized and managed complex calendar of appointments, meetings, and travel arrangements for executive team.
- Conducted research and collected and analyzed data to prepare reports and documents.
- Participated in frequent communication with other administrative team members, human resources and finance department on special projects and events.
- Compiled meeting agendas and supportive materials ahead of meetings.
- Supervised executive and management calendars while allocating tasks to administrative support team for smooth operational flow.
- Designed PowerPoint presentations for monthly divisional meetings with top-level executives.
- Updated and implemented administrative and executive support policy changes and monitored effects.
Executive Assistant to CEO, President & SVP
Robert Half
02.2019 - 12.2019
- Organized complex calendars for executives, ensuring efficient scheduling of appointments and meetings.
- Coordinated travel arrangements, including flights and accommodations, for seamless business trips.
- Facilitated communication between executives and stakeholders to enhance operational flow.
- Processed invoices and expense reports for timely reimbursement and effective budget management.
- Maintained confidentiality of sensitive information, safeguarding company interests.
- Monitored and responded to incoming emails promptly to address inquiries.
- Prepared reports, presentations, and essential documents for executive staff as required.
- Provided administrative support in drafting contracts, purchase orders, and necessary documentation.
Office Manager/Executive Assistant/Analyst
Pepsico/Frito-lay
06.2007 - 09.2018
- Managed executive calendars and travel, both domestic and international, as well as private planes.
- Accurately processed travel requests and expense reports.
- Negotiated lease renewal, resulting in a reduction of total P&L cost over 5 years of 5%.
- Led multiple office renovation projects, including developing the project plan, sourcing contractors, and ensuring all milestones were met on time and on budget.
- As Office Manager, I was the first point of contact for IT issues and office equipment.
- Managed office supplies and inventory for efficient daily operations.
- Assisted in scheduling meetings and coordinating office events.
- Handled incoming calls and directed inquiries to appropriate staff.
- Processed invoices and managed expense reports for office budget tracking.
- Implemented office procedures to enhance workflow efficiency and organization.
- Tracked invoices and payments to ensure accuracy of accounts receivable and payable information.
- Managed front desk operations including greeting visitors, answering questions or directing them to appropriate personnel.
- Managed, scheduled and coordinated office functions and activities for employees.
- Reviewed contracts for accuracy prior to signing off on behalf of the company.
- Coordinated meetings, conferences, travel arrangements and department activities.
- Analyzed data from various sources to identify trends and make recommendations for improvement.
- Provided leadership, insight and mentoring to newly hired employees to supply knowledge of various company programs.
- Trained employees on best practices and protocols while managing teams to maintain optimal productivity.
- Maintained confidentiality while handling sensitive information and documents.
- Provided administrative support in preparing contracts, invoices, purchase orders, and other documentation required for daily business activities.
Education
Bachelor of Science - Urban Planning & Region Studies, Non-profit Management
Minnesota State University Mankato
Associate Applied Science - Computer Applications and Business
Normandale Community College
Skills
- Leadership and project management
- Problem solving
- Customer service and support
- Analytical skills
- Financial acumen
- Resourcefulness
- Quick thinking
- Effective communication
- Proactive approach
- Training and development
- Event planning and coordination
- Time management
- Organizational skills
- Strategic planning and decision making
- Microsoft Office Suite proficiency
- Google Workspace proficiency
- IRI software expertise
- Power BI analytics
- SharePoint collaboration
- Business Objects reporting
- SAP systems knowledge
- Concur expense management
- Adobe Creative Suite proficiency
- GOTOwebinar facilitation
- SmartSheet project tracking
- Visio diagramming tools
- Salesforce CRM expertise
- WHOVA event management
References
References available upon request.
Timeline
Executive Assistant to SVP of Property Management/Travel Manager
Timberland Partners
12.2019 - Current
Executive Assistant to CEO, President & SVP
Robert Half
02.2019 - 12.2019
Office Manager/Executive Assistant/Analyst
Pepsico/Frito-lay
06.2007 - 09.2018
Bachelor of Science - Urban Planning & Region Studies, Non-profit Management
Minnesota State University Mankato
Associate Applied Science - Computer Applications and Business
Normandale Community College
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