Summary
Overview
Work History
Education
Skills
References
Timeline
Generic

Lisa Ruas

Shakopee

Summary

Dynamic Executive Administrative Assistant with a proven track record at C.H. Robinson, excelling in calendar management and travel coordination. Adept at event planning and maintaining confidentiality, I streamline operations and enhance team productivity. Recognized for meticulous expense reporting and fostering effective communication across departments.

Overview

34
34
years of professional experience

Work History

Executive Administrative Assistant

C.H. Robinson
Eden Prairie
03.2015 - 04.2024
  • Organized and maintained executive calendars, scheduled meetings, conferences, travel arrangements, and appointments.
  • HR Onboarding for new hires, I-9 verifications and new hire packets/gifts.
  • Event planning for department, set-up and coordinated holiday parties, team meetings.
  • Ordered office supplies as needed while monitoring inventory levels to ensure adequate stock is available at all times.
  • Reviewed and processed expense reports and invoices for accuracy and completeness.
  • Provided secretarial support to the executive staff including composing correspondence, memos, presentations, reports and other documents as requested.
  • Managed the VP and director's calendar, and prepared the meeting agenda and materials.
  • Arranged appropriate travel, visas, agendas, necessary contacts and other information for Executives. Made travel arrangements for employee trips and conferences.
  • Set up meeting and event logistics for senior management and updated calendars.
  • Handled confidential information with discretion and integrity.
  • Participated in frequent communication with other administrative team members, human resources and finance department on special projects and events. Worked with office planning and setup for the office setup.
  • Ordered catering or restaurant delivery to offer food and beverages to meeting and conference attendees.
  • Managed incoming and outgoing mail, and express shipments. Shipped computers and accessories for new hires.

Admin Assistant

Midwest Specialty Products
Shakopee
08.2014 - 01.2015
  • Answered phone calls and emails to provide information, resulting in effective business correspondence.
  • Entered data into spreadsheets using Microsoft Excel or other similar programs.
  • Greeted visitors in a professional manner, responding to inquiries and directing them to appropriate personnel.
  • Assisted in maintaining office supplies and inventory levels efficiently.

Executive Admin Assistant

Cigna
Eden Prairie
08.2013 - 05.2014
  • Supported onboarding processes by preparing orientation materials for new hires.
  • Coordinated travel arrangements for the VP, including booking flights and accommodations.
  • Completed expense reports for the VP.
  • Entered data into spreadsheets using Microsoft Excel or other similar programs.
  • Coordinated mailings including sorting mail, preparing packages for shipping via courier service or postal service.
  • Coordinated and scheduled meetings, including room reservations, catering, and technical setup, for seamless execution.

Admin

Dexma/Prime Alliance
Edina
01.2003 - 09.2012
  • Worked the front office, guest arrivals.
  • Kept calendar for President. arranged travel, complete expense reports, scheduled meetings.
  • Assisted with AP/AR, process invoices and prepare checks and making deposits.
  • Assisted other VP's/Managers with various office needs and calendars.
  • Kept stock for office supplies, kitchen items, and other necessities.
  • Assist with HR and new employees, and the paperwork needed.
  • Plan Holiday and other events for the company.
  • Provided general administrative support to staff members.
  • Monitored emails, sorted mail and distributed correspondence accordingly.
  • Answered incoming calls and responded to customer inquiries.
  • Maintained filing system for important documents such as contracts and invoices.

Executive Assistant to the President

Bigos Management
Edina
11.2001 - 09.2002
  • Drafted correspondence and prepared documents for internal and external communications.
  • Maintained confidential files and ensured compliance with company policies.
  • Greeted visitors to the office of the President and provided assistance as needed.
  • Provided administrative support such as filing documents, photocopying, ordering supplies.
  • Ordered catering or restaurant delivery to offer food and beverages to meeting and conference attendees.

Administrative Assistant

Champion Air - Charter Airline
Bloomington
09.1999 - 11.2001
  • Communicated with clients and vendors to facilitate service requests and inquiries.
  • Maintained office supplies inventory by checking stock to determine inventory level.
  • Composed letters, memos, reports, emails, presentations and other written correspondence as required by management staff.
  • Greeted visitors in a professional manner, responding to inquiries and directing them to appropriate personnel.

Front Office Coordinator/Admin Assist

Anthony Robbins Companies
San Diego
01.1990 - 08.1999
  • Managed front desk operations and ensured smooth visitor experiences.
  • Coordinated scheduling for team meetings and executive appointments.
  • Performed administrative support tasks, completing duties within required timeframes.
  • Processed payments from clients in a timely manner.
  • Conducted orientation for new staff, ensuring smooth integration into the team.
  • Coordinated meeting logistics, including room booking, equipment setup, and catering arrangements.
  • Processed incoming and outgoing mail, ensuring timely distribution and confidentiality.
  • Participated in subordinates' tasks to facilitate productivity or help overcome difficulties.
  • Provided leadership, insight and mentoring to newly hired employees to supply knowledge of various company programs.

Education

High School Diploma -

Minnetonka High School
Minnetonka, MN

Business/Marketing

University of Minnesota
Minneapolis, MN

Skills

  • Calendar management
  • Travel coordination
  • Expense reporting
  • Event planning
  • Data entry
  • Office supply management
  • Confidentiality management
  • Meeting logistics

References

References available upon request.

Timeline

Executive Administrative Assistant

C.H. Robinson
03.2015 - 04.2024

Admin Assistant

Midwest Specialty Products
08.2014 - 01.2015

Executive Admin Assistant

Cigna
08.2013 - 05.2014

Admin

Dexma/Prime Alliance
01.2003 - 09.2012

Executive Assistant to the President

Bigos Management
11.2001 - 09.2002

Administrative Assistant

Champion Air - Charter Airline
09.1999 - 11.2001

Front Office Coordinator/Admin Assist

Anthony Robbins Companies
01.1990 - 08.1999

High School Diploma -

Minnetonka High School

Business/Marketing

University of Minnesota

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Lisa Ruas