MEGHAN REHBEIN
Forest Lake
Summary
Highly dependable, ethical and reliable support specialist and leader in blending advanced organizational, technical and business acumen. Constant in assisting various office staff and customers with eagerness and attentiveness. Proven track record in successful improvement initiatives, including policy and procedure development, efficient workflow coordination and process refinement or restructuring.
Overview
26
26
years of professional experience
Work History
Bookkeeper
National Contractor License Agency
01.2025 - Current
- Maintained and processed invoices, deposits, and money logs.
- Managed accounts payable and receivable activities, maintaining vendor relationships and positive cash flow.
- Prepared monthly bank reconciliations to ensure accurate representation of company''s financial position.
- Completed payroll for employees and maintained detailed records of procedures.
Fleet Service Specialist
Saxon Fleet Services
11.2021 - 01.2025
- Manage vehicle sales processes after the initial order to arranging delivery to the customer
- Received and processed paperwork for titles, new license plates and sales tax in all 50 states
- Order vehicles from GM, FCA, and Ford with 100% accuracy
- Reconcile accounting schedules and prepare journal entries as needed
Logistics Coordinator
Rose Intl, For The State Of Minnesota/MDH
08.2020 - 07.2021
- Provide and deliver daily/weekly projections and reports on Covid-19 testing and vaccine efforts
- Enter and monitor REDCap surveys
- Experience working with applications such as REDCap, WebEOC, GIS, and Microsoft Teams
- Coordinate logistics of PPE and lab supplies for LTC facilities
- Communicate directly with PHL, State Contracted Teams, MDH Warehouse, and LTC Facilities to schedule and administer Covid-19 tests and vaccines
Office Manager
LiqTech NA, Inc
02.2020 - 02.2021
- Recorded expenses and reconciled accounts to maintain accurate, current and compliant financial records
- Communicated corporate objectives across all divisions through regular correspondence and scheduled status updates
- Managed budgets, assets, accounts payable and receivable, and general financial reporting procedures
- Managed costs and billing and resolved financial discrepancies effectively through organizational management of account information using Quickbooks software
- Developed succession plans and promotion paths for all staff
- Streamlined HR efficiencies, coordinated new hire orientations and provided onboarding and training for new employees
Accounting/Sales Support Specialist
Waldoch Crafts, Inc.
03.2018 - 02.2020
- Processed payroll for approximately 40 total employees; exempt, non-exempt, commission, and temporary
- All accounts receivable and accounts payable functions
- Performed complex general accounting functions, including preparation of journal entries, account analysis and balance sheet reconciliations
- Maintained cash flow by monitoring bank balances and cash requirements
- Prepared all human resource documentation, including new hire letters, employee contracts and corporate policies/procedures
Continuing Education
Rasmussen College - Blaine
02.2017 - 03.2018
- Took time off to focus on college
Service Support Administrator
IState Truck Center
03.2016 - 01.2017
- Directly oversee all administrative aspects of the service department
- Monitor warranty GP and address all warranty charge backs
- Provide exceptional customer service
- With the help of my team, identify opportunities for improvement and execute continuous improvement projects
Service Advisor
Coates RV
07.2015 - 03.2016
- Oversee the customer service for the service department
- Maintain communication with customers
- Manage the incoming appointment schedule while scheduling technicians by skill level and efficiency in which they can do the repair
Office & Sales Supervisor/Continuous Improvement Coordinator
IState Truck Center
09.1999 - 07.2015
- Assumed ownership over team productivity and managed work flow to meet or exceed service goals
- Developed new written process and procedure manuals for specific job functions
- Organize and lead continuous improvement events using DMAIC problem solving guidelines to increase revenue and eliminate waste
- Established efficient workflow processes, monitored daily productivity and implemented modifications to improve overall effectiveness of office personnel and activities
- Manage administrative and financial aspects of the sales department
- Manage up to $7.5 million in truck and trailer inventory; assist in bimonthly audits
- Create advertisements and marketing material for all 7 branches, which included the company website
- Calculate and process costs, GP and commissions for all sales
- Training of new employees and acquisition branches in processes, procedures, and in house business system
- Payroll for a branch of 50 employees
- Assisted the project manager in developing and implementing the latest business system for 24 branch locations over three years
Education
A.S. - Business Management
Rasmussen College
Blaine, MN2018
Skills
- Team leadership
- Invoicing and billing
- Human resource knowledge
- Process improvements
- DMAIC problem solving
- Accounting management
- Workflow planning
- Program management
- Deadline driven
- Six Sigma green belt
- A/P and A/R Payroll and benefits
- Microsoft Excel, Word, Powerpoint, Visio
Accomplishments
- Won second place in a nationwide Continuous Improvement (CI) Event of the Year competition by Daimler Trucks of North America (DTNA)
- Completed the Warranty Reduction Project with a 99.54% decrease in charge backs
- Was selected as a finalist each year the CI Event of the year contest was held by DTNA
- Won a process improvement award two consecutive years (2013, 2014) from the DTNA network
Timeline
Bookkeeper
National Contractor License Agency
01.2025 - Current
Fleet Service Specialist
Saxon Fleet Services
11.2021 - 01.2025
Logistics Coordinator
Rose Intl, For The State Of Minnesota/MDH
08.2020 - 07.2021
Office Manager
LiqTech NA, Inc
02.2020 - 02.2021
Accounting/Sales Support Specialist
Waldoch Crafts, Inc.
03.2018 - 02.2020
Continuing Education
Rasmussen College - Blaine
02.2017 - 03.2018
Service Support Administrator
IState Truck Center
03.2016 - 01.2017
Service Advisor
Coates RV
07.2015 - 03.2016
Office & Sales Supervisor/Continuous Improvement Coordinator
IState Truck Center
09.1999 - 07.2015
A.S. - Business Management
Rasmussen College
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