Melissa Barnholtz
Winona
Summary
Highly organized Executive Assistant with over 20 years of experience in providing administrative support to senior leaders. Strengths include budget compliance, attention to detail, effective calendar management and confidentiality. Eager to contribute to an organization by streamlining operations and enhancing productivity.
Overview
32
32
years of professional experience
Work History
Executive Assistant
Winona Health Services
Winona
10.2001 - Current
- Provide administrative support to Chief Clinical and Nursing Officer, Assistant Vice Presidents, Directors, and Managers.
- Manage multiple schedules and appointments, optimizing online calendar systems for effective time management.
- Coordinate travel arrangements and hotel reservations for meetings, conferences, and seminars.
- Organize meetings, including preparation of agendas, presentations, minutes, and supporting materials.
- Coordinate interviews and orientation days for new providers to ensure smooth onboarding.
- Assist with onboarding processes for new staff members.
- Track provider educational and licensure expenses to comply with budget requirements; submit receipts for reimbursement.
- Manage credit card and reconcile statement monthly.
- Utilize Microsoft Office for data entry, presentations, reports, charts, mail merges, and forms creation.
- Utilize company computer programs for contracts, check and purchase requisitions, on-call scheduling, facility work orders and multiple reports.
- Monitor inventory levels of office supplies and place orders when necessary.
- Maintain filing systems for efficient information retrieval while ensuring confidentiality.
- Support departments and staff as a computer and programs super-user.
Medical Secretary/Administrative Secretary
Mayo Medical Laboratories
Rochester
06.1994 - 10.2001
- Provided administrative support to the Bidding Manager, multiple office personnel and sales representatives working from different states.
- Coordinated travel arrangements for sales representatives and office personnel, ensuring timely and efficient itineraries.
- Compiled bid packets using Microsoft Word and Excel, ensuring accuracy and completeness of all required documents.
- Managed supply inventory for department, optimizing resource availability.
Education
Diploma - Medical Secretary
Winona Technical College
Winona, MN06-1994
Skills
- Microsoft Office
- Excel expertise
- Calendar management
- Travel coordination
- Report preparation
- Onboarding processes
- Records management
- Confidentiality assurance
- Budget compliance
- Self-starter
- Attention to detail
Timeline
Executive Assistant
Winona Health Services
10.2001 - Current
Medical Secretary/Administrative Secretary
Mayo Medical Laboratories
06.1994 - 10.2001
Diploma - Medical Secretary
Winona Technical College