Robyn Jones
Duluth
Summary
Highly organized professional with a strong track record of coordinating complex tasks and keeping operations running smoothly. Skilled at managing schedules, resources, and stakeholders to support projects from start to finish. Known for being a reliable team player who adapts easily in fast-paced environments and contributes positively to overall organizational success.
Overview
9
9
years of professional experience
Work History
COORDINATOR/ADMINISTRATIVE ASSISTANT, STENDER SCHOOL OF LEADERSHIP, BUSINESS AND PROFESSIONAL STUDIES
THE COLLEGE OF ST. SCHOLASTICA
DULUTH, MINNESOTA
12.2023 - Current
- Provide comprehensive administrative support to the Dean, including scheduling meetings, reserving meeting spaces, setting up Zoom links, and preparing agendas and meeting minutes.
- Support the Dean throughout the faculty Promotion and Tenure process by coordinating documentation, timelines, and communications.
- Manage departmental purchasing activities, including ordering supplies, reviewing monthly P-Card statements, and processing requisitions and invoices.
- Coordinate with Social Work and Health Information Management (HIM) students to ensure background checks are completed prior to internship placements.
- Complete and maintain academic and compliance documentation, including Social Work clinical clock hours, Capstone project paperwork, and Prior Learning Assessment forms.
- Assist with data collection and reporting in support of accreditation and regulatory programs.
- Assist in overseeing departmental budgets and expenses by tracking expenditures and supporting financial reporting.
ADMINISTRATIVE ASSISTANT FOR THE VICE PRESIDENT OF ENROLLMENT MANAGEMENT & STUDENT AFFAIRS AND THE CHIEF FINANCIAL OFFICER
THE COLLEGE OF ST. SCHOLASTICA
DULUTH, MINNESOTA
11.2022 - 12.2023
- Provide comprehensive administrative support to EMSA division leadership, including managing emails and phone calls and responding to inquiries from students, parents, alumni, faculty, staff, and external partners.
- Manage the daily operations of the EMSA office, ensuring efficient and organized workflows.
- Coordinate meetings for the EMSA division by developing agendas, taking minutes, and preparing follow-up materials.
- Maintain files and appointment calendars for the Vice President of EMSA (VPEMSA).
- Assume responsibility for assigned projects and oversee them through successful completion.
- Process departmental purchases and manage invoices in coordination with established procedures.
- Create newsletters and other communications for parents and families, and assist with planning and executing family-focused campus events.
- Coordinate on-campus job interviews, including communicating with candidates, scheduling interview panels, reserving meeting spaces, and managing hiring committee calendars.
- Support the onboarding process for new hires.
- Three times annually, prepare meeting agendas and materials for the EMSE Board of Trustees meetings as directed by the Committee Chair and Vice President; attend meetings, record proceedings, and produce official minutes and executive summaries.
- Provide administrative support to the Chief Financial Officer, including responding to daily requests and gathering relevant documentation for meetings.
- Coordinate finance department meetings by preparing agendas, recording minutes, and distributing meeting materials.
- Three times annually, prepare agendas and materials for the Audit, Finance, and Investment Board of Trustees meetings as directed by the Committee Chair and Vice President; attend meetings and prepare official minutes and executive summaries.
COORDINATOR/ADMINISTRATIVE ASSISTANT, SCHOOL OF HEALTH SCIENCES
THE COLLEGE OF ST. SCHOLASTICA
DULUTH, MINNESOTA
01.2019 - 11.2022
- Submit Minnesota, federal, and out-of-state background check documentation for all academic programs within the School of Health Sciences.
- Process faculty and staff compensation and personnel actions, including Overload requests, Non-Instructional Pay forms, and FLACs.
- Coordinate and schedule the Dean’s meetings, School of Health Sciences meetings, and department chair meetings; prepare agendas and record meeting minutes.
- Support the Dean throughout the faculty Promotion and Tenure process by coordinating materials, timelines, and required documentation.
- Assist academic departments with budget-related tasks, including monitoring expenses, ordering supplies, reviewing monthly P-Card statements, and processing invoices.
- Assumed the role of Data Coordinator for the Physical Therapy program (Spring 2021), providing administrative and data support to Clinical Directors.
- Support renewal of contracts with clinical internship sites and coordinate required documentation.
- Review and approve student-submitted documents within Exxat; maintain and update clinical site requirements, documentation, and personnel changes.
- Review Clinical Instructor (CI) rubric scores and student evaluations following each internship rotation.
- Coordinate student compliance activities, including scheduling flu shot and T-Spot clinics.
- Request and distribute liability insurance certificates to clinical internship sites as required.
ACCOUNTS PAYABLE ASSOCIATE
NORTHLAND SUBWAY
DULUTH, MINNESOTA
01.2017 - 01.2019
- Review, approve, and file vendor statements on an ongoing basis to ensure accuracy and timely processing.
- Process and pay invoices for 42 Subway restaurant locations across Minnesota, Wisconsin, and Michigan, ensuring adherence to payment schedules.
- Administer bi-weekly payroll for 42 locations, maintaining accuracy and compliance with payroll requirements.
- Process and remit federal, state, and local payroll and business taxes in accordance with regulatory deadlines.
- Reconcile and balance monthly financial statements for each store, identifying and resolving discrepancies.
- Prepare and generate end-of-quarter and end-of-year financial reports to support business operations and compliance.
Education
MEDICAL ASSISTANT DEGREE -
DULUTH TECHNICAL COLLEGE
06.1994
Skills
- Computer skills in Microsoft Office, Google Workspace, Cognos, OnBoard, Boardable, Constant Contact and QuickBooks
- Calendar management
- Organizational and time management
- Multitasking
- Critical thinking
- Attention to detail
- Good communication skills
- Strong work ethic
- Ability to learn new technology/software quickly
- Adaptability
Timeline
COORDINATOR/ADMINISTRATIVE ASSISTANT, STENDER SCHOOL OF LEADERSHIP, BUSINESS AND PROFESSIONAL STUDIES
THE COLLEGE OF ST. SCHOLASTICA
12.2023 - Current
ADMINISTRATIVE ASSISTANT FOR THE VICE PRESIDENT OF ENROLLMENT MANAGEMENT & STUDENT AFFAIRS AND THE CHIEF FINANCIAL OFFICER
THE COLLEGE OF ST. SCHOLASTICA
11.2022 - 12.2023
COORDINATOR/ADMINISTRATIVE ASSISTANT, SCHOOL OF HEALTH SCIENCES
THE COLLEGE OF ST. SCHOLASTICA
01.2019 - 11.2022
ACCOUNTS PAYABLE ASSOCIATE
NORTHLAND SUBWAY
01.2017 - 01.2019
MEDICAL ASSISTANT DEGREE -
DULUTH TECHNICAL COLLEGE