Sara Hudson
Princeton,MN
Summary
Office professional with commitment to excellence and background in administrative support and office management. Known for improving office efficiency and maintaining high standards in daily operations. Effective in fostering team collaboration and adaptable to changing work demands, consistently ensuring reliable and flexible support. Proficient in scheduling, document management, and customer service.
Overview
20
20
years of professional experience
Work History
Accounts Payable Specialist/Payroll Clerk
Plaisted Companies
05.2024 - Current
- Processed and verified invoices, purchase orders, and expense reports for accuracy and completeness
- Managed accounts payable aging report to ensure timely payment of vendor invoices
- Reconciled vendor statements and resolved any discrepancies in a timely manner
- Maintained accurate records of all accounts payable transactions in the accounting system
- Assisted with month-end closing activities by preparing accruals and reconciling accounts payable balances
- Collaborated with purchasing department to resolve pricing or quantity discrepancies on invoices
- Responded to vendor inquiries regarding payment status or invoice issues promptly and professionally
- Reviewed employee expense reports for compliance with company policies before processing reimbursement payments
- Performed regular audits of accounts payable processes to identify areas for improvement and implement best practices
- Ensured adherence to internal controls and company policies related to accounts payable processes
- Maintained confidentiality when handling sensitive financial information during daily tasks
- Developed and maintained strong relationships with key vendors, resulting in improved communication and issue resolution
- Processed and verified payroll for 150 employees on a bi-weekly basis with Paylocity
- Maintained accurate records of employee hours, wages, taxes, and deductions
- Collaborated with HR department to ensure timely and accurate processing of new hires, terminations, and changes in employee status
- Generated payroll reports for management review, including summaries of earnings, taxes, deductions, and benefits
- Researched and resolved discrepancies or errors in payroll data to ensure accuracy
- Managed electronic timekeeping system to accurately track employee attendance and calculate hours worked
- Prepared and distributed paychecks or direct deposits to employees on scheduled payday
- Responded promptly to employee inquiries regarding paycheck issues or general payroll questions
- Stayed up-to-date with federal, state, and local tax regulations related to payroll processing
- Ensured timely payments for all invoices, maintaining strong relationships with vendors and suppliers.
- Reduced invoice processing time with accurate data entry and timely vendor communication.
- Reached out to vendors and customers to verify information and follow up on client issues.
- Processed invoices and journal entries with efficiency and accuracy, resulting in decreased discrepancies.
Property Manager
Biggs Property Management
02.2023 - 05.2024
- On-site property manager
- Renewal of current leases
- Showing of available units
- Unit Turns
- Collecting monthly rents
- Advertising available units
- Scheduling maintenance request
- Handled tenant complaints promptly and appropriately, calling in repairmen, and other support services.
- Maintained positive landlord-tenant relationships, ensuring clear communication and prompt resolution of any disputes.
- Completed final move-out walk-throughs with tenants to identify required repairs.
- Conducted regular property inspections, identifying areas for improvement and proactively addressing potential safety hazards.
- Oversaw lease agreements from inception to termination, ensuring compliance with local regulations and protecting the interests of both landlords and tenants.
- Coordinated with maintenance staff to ensure timely completion of repairs, minimizing downtime for tenants and maintaining property aesthetics.
- Followed up on delinquent tenants and coordinated collection procedures.
- Managed multiple properties simultaneously, coordinating efficient allocation of resources and streamlining communication channels to maintain high levels of operational excellence.
- Kept properties in compliance with local, state, and federal regulations.
Office Manager
Erickson Asphalt Services, INC/Railside Properties, LLC
02.2014 - 11.2022
- Provided exceptional customer service when addressing client inquiries or concerns via phone calls or email correspondence.
- Maintained accurate financial records by reconciling accounts payable/receivable transactions regularly to ensure balanced budgets.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Managed vendor relationships, negotiating contracts for cost savings while maintaining high-quality services.
- Negotiated contracts with vendors and suppliers, ensuring the best pricing and terms for company profitability.
- Assisted in recruiting top talent for the sales team, contributing to a high-performing work environment.
- Established metrics-driven sales culture, setting clear performance indicators and regularly reviewing progress.
- Implemented systems and procedures to increase sales.
- Maintained accurate records of dispatch activities, ensuring timely delivery of goods and services.
- Managed the scheduling of drivers and vehicles to optimize resource allocation and reduce operational costs.
- Processed customer orders efficiently using company-specific software systems, ensuring all necessary information was captured accurately.
- Managed the dispatching, routing, and tracking of fleet vehicles.
- Conducted regular inventory assessments of office supplies, ordering necessary items proactively to prevent stock shortages.
- Streamlined office operations by implementing efficient filing systems and organizational strategies.
- Managed high-stress situations calmly and effectively, ensuring timely assistance to those in need.
- Communicated with drivers and personnel to coordinate timely delivery of goods and materials.
- Directed dispatching, routing, and tracking of 20 fleet vehicles.
- Led a successful sales team by providing motivational coaching and performance-based incentives.
- Organized regular sales meetings to review progress, share best practices, and set achievable targets for continued success.
Administrative Assistant/Bookkeeper
Loring Pasta Bar
05.2012 - 05.2014
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Assisted with human resources tasks such as updating employee files or submitting time-off requests per company policy guidelines.
- Streamlined invoice processing procedures to ensure timely payment of vendors while minimizing errors in financial records.
- Developed filing system for historical documents, preserving important company records and improving access to information.
- Assisted in preparation of financial reports, gathering data that contributed to budgeting accuracy.
Bartender/Cook
HiWay Inn / Mystic Inn
06.2005 - 04.2014
- Served high customer volumes during special events, nights, and weekends.
- Managed cash handling duties responsibly, ensuring accurate accounting at the end of each shift.
- Performed opening and closing duties, printing sales reports, setting up for incoming shift, preparing cash drawers, and taking inventory.
- Efficiently opened or closed the bar according to established procedures, ensuring preparedness for each shift.
- Contributed to a positive work environment through effective teamwork and communication with colleagues.
- Maintained a clean and organized workspace, ensuring compliance with health and safety regulations.
- Developed loyal clientele by consistently delivering outstanding service and engaging in friendly conversation.
Customer Service
Upper Midwest Athletic Construction
04.2010 - 11.2010
- Ensured excellent customer service by resolving escalated issues promptly and professionally.
- Handled complex payroll situations such as back-pay calculations, garnishments, and overtime payments with accuracy and professionalism.
- Uploaded time records into computer system and made adjustments to create accurate database for payroll processing functions.
- Skilled at working independently and collaboratively in a team environment.
- Proven ability to learn quickly and adapt to new situations.
- Used specialized software to create estimates quickly and accurately and make estimates easily understandable and shareable.
- Reviewed vendor invoices for appropriate documentation and validity prior to payment.
- Prepared vendor invoices and processed incoming payments.
- Prepared and mailed invoices to customers, processed payments, and documented account updates.
Skills
- Payment processing
- Entry verification
- Data inputting
- Vendor relations
- Transportation
- Route planning
- Customer service
- Problem-solving
- Time management
- Attention to detail
- Multitasking and organization
- Team collaboration
- Dispatch coordination
Timeline
Accounts Payable Specialist/Payroll Clerk
Plaisted Companies
05.2024 - Current
Property Manager
Biggs Property Management
02.2023 - 05.2024
Office Manager
Erickson Asphalt Services, INC/Railside Properties, LLC
02.2014 - 11.2022
Administrative Assistant/Bookkeeper
Loring Pasta Bar
05.2012 - 05.2014
Customer Service
Upper Midwest Athletic Construction
04.2010 - 11.2010
Bartender/Cook
HiWay Inn / Mystic Inn
06.2005 - 04.2014
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