Sonja K Quaintance
Foreston
Summary
Detail-oriented Licensing Coordinator with expertise in licensing compliance and documentation management. Proven experience in managing workflows and collaborating with cross-functional teams to ensure timely application processing and accurate record-keeping, enhancing compliance and operational efficiency.
Overview
30
30
years of professional experience
Work History
Licensing Coordinator
Grace Management, Inc.
Maple Grove
11.2021 - Current
- Manage documentation and compliance for licensing applications.
- Collaborate with cross-functional teams to streamline licensing workflows.
- Maintain accurate records of licenses and renewals for regulatory compliance.
- Communicate with external partners regarding license updates and changes.
- Collaborate with other departments to ensure timely processing of license requests.
- Prepare correspondence regarding the status of license applications.
- Manage database containing information about all issued licenses.
- Maintain accurate records of all licensing activities.
- Process license applications, renewals, documents, and fees to obtain licenses.
- Monitor expiration dates of existing licenses.
- Verify application data and account information against legal documentation to determine accuracy.
Legal Assistant
Lund, Kain & Scott, P.A.
St. Cloud
10.2005 - 10.2021
- Drafted legal documents for divorce and family law cases, ensuring accuracy and compliance with legal standards.
- Drafted Chapter 13 petitions and related motions.
- Maintained case files and organized legal materials for easy access.
- Assisted in trial preparation by gathering evidence and organizing exhibits.
- Communicated with clients regarding case updates and procedural information.
- Filed court documents and ensured compliance with legal procedures, contributing to timely case progression.
- Provided comprehensive administrative support to attorneys by managing calendars, scheduling appointments, organizing files, preparing correspondence, and filing court documents to facilitate efficient legal operations.
- Maintained client confidentiality in all matters.
- Proofread drafts of legal documents for accuracy in grammar and punctuation.
- Mailed and arranged for delivery of legal correspondence to clients, witnesses and court officials.
- Managed office scheduling and kept accurate notes on deadlines, motions, and other dates.
- Organized exhibits for trial proceedings.
- Drafted legal documents, summonses and interrogatories.
- Trained new legal assistants on office procedures and document preparation. legal assistants.
Legal Assistant
Mille Lacs County Attorney’s Office
Milaca
08.2003 - 08.2005
- Drafted CHIPS (Child in Need of Protection or Services) petitions.
- Communicated case updates and necessary information to clients, fostering transparency and trust.
- Processed incoming mail on a daily basis.
- Mailed and arranged for delivery of legal correspondence to clients, witnesses and court officials.
- Entered dispositions of court hearings.
- Reviewed and prepared legal documents, such as complaints and discovery requests.
- Liaised between attorney and outside counsel to facilitate effective information exchange and case progression.
- Redacted confidential information from legal documents on a case-by-case basis.
- Managed attorney and court calendars.
Administrative Assistant
Multiple Concepts Interiors
St. Cloud
10.1996 - 08.2003
- Organized office files and documentation for efficient retrieval and storage.
- Handled incoming calls and directed callers to appropriate department or employee.
- Assisted in preparing project bids and proposals.
- Coordinated meetings with flooring vendors and team members to streamline project timelines.
- Supported project managers by tracking deadlines and project milestones.
- Met with architects and subcontractors at job sites to ensure the project was on track.
- Liaised with vendors to confirm timely delivery of materials, supporting project schedules.
- Estimated and ordered materials for jobs.
- Collaborated with design teams to facilitate project execution and client satisfaction.
Education
High School Diploma -
Milaca High School
Milaca, MN05-1996
Skills
- Licensing compliance
- License management
- Legal document preparation
- Document management
- Attention to detail
- Communication and organization
- Reliability
Timeline
Licensing Coordinator
Grace Management, Inc.
11.2021 - Current
Legal Assistant
Lund, Kain & Scott, P.A.
10.2005 - 10.2021
Legal Assistant
Mille Lacs County Attorney’s Office
08.2003 - 08.2005
Administrative Assistant
Multiple Concepts Interiors
10.1996 - 08.2003
High School Diploma -
Milaca High School